Early Onboarding: Applicant Signs the AUA

As an applicant, after your supervisor has completed the early onboarding process, you will receive an email with a link to the HHS Acceptable Use Agreement. The AUA outlines your responsibilities concerning the use of Texas Health and Human Services System (HHS) Confidential Information, HHS agency sensitive information, and HHS Information Resources. This includes computer, hardware, software, infrastructure, data, personnel, and other related resources. By reading and signing the agreement, you acknowledge that you have read the conditions and agree to its terms. The following image is an example of the email you will receive.

When signing the AUA, you must enter your first and last name exactly as it appears in CAPPS.

The email containing the AUA link will come from IdentityManagement@hhsc.state.tx.us.

You will need your applicant ID to complete this page. Your applicant ID can be found in the upper right-hand corner of your application.

  1. Login to the Health and Human Services Jobs Center using the username and password you used to create your account. Google Chrome or Microsoft Edge work best. Your applicant ID may not be visible in Internet Explorer.

  2. Click your employment application to open it. Your applicant ID is displayed in the upper right-hand corner as shown in the screen shot below. If you apply for multiple positions, your applicant ID stays the same across all applications.

  1. Click the link in the email to open the Provide Applicant Details for Signing AUA screen.

  2. Complete the fields as described in the table below. All fields are required. This information is not kept on file and will not be retained. It is used for identity verification purposes.

  3. Click Submit.

Field Description
Applicant ID The Applicant ID from your HHS Application. See the instructions above to acquire your applicant ID.
SSN Your Social Security Number. This information is not kept on file and will not be retained. It is used for identity verification purposes.
Date of Birth Your Date of Birth. This information is not kept on file and will not be retained. It is used for identity verification purposes.
Email Id The personal Email Address entered by the Supervisor on the Verify User Information screen.